How to send the same message to multiple WhatsApp contacts individually

Option 1: forward the message

Write the message to one contact, then use Forward to send it to others. WhatsApp limits how many chats you can forward to at once (five at the time of writing) and marks forwarded messages, so this works for a handful of people only.

Before choosing a method, decide two things: how many people you need to reach, and whether they all saved your number. Under five people, forwarding is fine. A few dozen regulars who saved you suits a broadcast list. A list from your records, a mix of saved and unsaved numbers, or anything that needs a name or an order number per person calls for a bulk sender.

Groups are the option to avoid for this job. A WhatsApp group shows every member's number to everyone else, replies go to the whole group, and customers rarely want to be added to a group without being asked.

Whichever method you use, the message itself matters more than the tool. Write it for one person, keep it short, and make the next step obvious. A short update that a customer can act on in a few seconds will get more replies than a long announcement, whether it arrives through forwarding, a broadcast list or a bulk sender.

Option 2: a broadcast list

A broadcast list sends the same message to multiple WhatsApp contacts, and each one sees it as a private chat. It only reaches people who saved your number, and every person gets identical text.

That is fine for regulars. It breaks down when the list includes new customers or when you want to mention a name or an order.

Option 3: a WhatsApp Web bulk sender

A bulk sender types and sends the message in each chat for you, one after another. With Wassender you can pick recipients from a spreadsheet, pasted numbers, WhatsApp groups, Business labels or your saved contacts.

Each recipient gets a normal private message. Nobody sees the other recipients, and replies come back to you as usual.

Same message, but not robotic

Sending the exact same text to many people looks like spam to both readers and WhatsApp. Add [name] so each message greets the person, and use wording variation such as {Hi|Hello|Hey} so messages are not identical.

Keep the message short, say who you are, and give a clear reason for writing: an order is ready, a booking is tomorrow, a new stock arrived.

Choosing recipients without a spreadsheet

You do not need a file to send to many contacts. In Wassender you can paste a column of numbers copied from anywhere, pick a WhatsApp group so each member receives a private message, choose a WhatsApp Business label such as "Paid" or "New customer", or select from your saved contacts.

Labels are handy if you already sort chats in the WhatsApp Business app: label everyone waiting for a restock as "Waiting", then send one campaign to that label when the stock arrives. Groups work well for a class, a team or a community where members already know you; message only members who expect to hear from you, not everyone in a large public group.

Whatever the source, Wassender removes duplicates and opt-outs before the run, so the count on the confirmation screen is the number of people who will actually be messaged.

Example: one update, thirty customers

A tailor needs to tell thirty customers that the shop is closed on Friday. The text: "{Hi|Hello} [name|there], a quick note from Noor Tailoring: we are closed this Friday. Orders due that day will be ready on Saturday from 10:00. Reply if you need it sooner." With a fallback, customers without a saved name still get a natural greeting.

Pick Balanced or Careful pace. On Balanced, Wassender waits 30 to 60 seconds between recipients, so thirty messages take roughly twenty to thirty minutes, and you can keep working in other tabs while the campaign runs, as long as WhatsApp Web stays open.

Common mistakes: forgetting that one person's reply will come to you, not to a group, so keep an eye on chats afterwards; and sending the same exact text to hundreds of people with no name or variation, which feels like spam and invites reports.

Before you press start: a quick checklist

Read the message aloud once. If it sounds like an advert, rewrite the first line so it sounds like you talking to one customer. Make sure it says who you are, why you are writing and what the person should do next, such as reply, visit or pick up. Keep it to a few short lines; long blocks of text are skimmed or ignored on a phone.

Check the recipients. The confirmation screen shows how many people will be messaged after duplicates and opt-outs are removed. If that number is far higher than you expected, you may have selected the wrong group or label. Open the preview for two or three recipients and confirm names and details are right.

Send a test to yourself first by putting your own number at the top of the list, then look at it on your phone. Choose a pace and, for anything over a few dozen people, a daily limit and sending hours. After the run, answer replies personally; the point of sending individually is that each customer can talk back to you, so make sure someone is there to answer.

Send it safely

Use randomized delays, a daily limit and sending hours, and start with Careful pace. Check the preview before you confirm, and let replies like STOP remove people from future sends automatically.

Step by step

1. Open WhatsApp Web in Chrome and open the Wassender panel.
2. Start a campaign and choose your recipients: spreadsheet, pasted numbers, group, label or contacts.
3. Write the message and add [name] and a wording variation such as {Hi|Hello}.
4. Preview a few recipients to check the text.
5. Choose a pace and daily limit, then start and watch the log.

Plan: Every new account gets 1 hour of Unlimited free from its first campaign, no card needed. After that, sending needs a paid plan: US$9.99 a month, US$79 a year or US$99 once for Lifetime. Nothing renews unless you switch on auto-renew for Monthly at checkout, and you can cancel that anytime.

Frequently asked questions

Keep reading

• Broadcast list vs bulk sender →
• Add names to every message →
• Campaigns guide →